When running a company you might feel sometimes that things are not as productive and efficient as they could be. Doing things manually wastes time and energy for employees and as well for the company. However, there are solutions to fix that and automate a lot of the manual processes. Today we’ll be talking about Nintex, a widely recognized brand in the process automation space.
Its workflow automation software has helped businesses of all kinds, from startups to multinationals. With Nintex you can streamline everything from core operations to enterprise-wide procedures with a few mouse clicks.
This article provides a detailed overview of Nintex, outlining the company’s offerings and detailing its many advantages.
What is Nintex?
Nintex is a comprehensive system for managing and automating workflows and processes. It offers electronic alternatives to conventional manual procedures. Nintex enables users at all levels of an organization’s structure to fully automate workflow and content processes.
Moreover, Workflow Automation facilitates more communication, cooperation, and productivity among all stakeholders.
The program places the system in the cloud, providing a single point of entry for users on different platforms and eliminating the need for costly implementation. Then, business users and IT professionals can define sophisticated workflows involving several SaaS-based systems using drag-and-drop tools rather than complex code.
In addition, the latest version of Workflow Cloud Designer has a simple canvas for designing workflows and connecting to various services and programs. With Nintex Workflow Automation, you can streamline essential business procedures.
Furthermore, clients may ensure that all tasks go to the next phase of the process, making business operations more automated. Nintex’s visual design tools were developed to ease the visualization and automation of complex procedures spanning several databases, content management systems, and lines of communication.
Regarding automating processes, Nintex Workflow Automation bridges the gap between on-premises, mobile, and cloud solutions. It helps businesses build, launch, and maintain dependable solutions and services to satisfy customers and boost output.
Who Created Nintex?
Australian businessmen Brian Cook and Brett Campbell created Nintex, a software platform for automating business processes. Nintex, primarily used for SharePoint and Office 365, assists businesses in 90 countries with automating operations on and between popular corporate content management platforms.
Brian Cook and Brett Campbell realized the value of process management early on and built their careers on it. They developed the software that eventually became the Nintex Platform you use today.
Key Features of Nintex
Platform Features
Nintex Workflow is a powerful automation tool with several available integrations. For example, imagine that your company uses Microsoft Office 365’s suite of communication and document-making applications.
Nintex Workflow lets you program tasks like weekly automatic emails and monthly document generation with the help of workflows you design.
Users use a cloud-based web instrument to create processes. Cards representing the many software integrations available in the cloud-based workflow tool are displayed on the left side of the interface. Once you’ve finished automating your workflow, click “publish” and move on to the next stage.
Besides Microsoft’s suite of applications, Nintex provides multiple integrations. Automation of Slack, Google, Zendesk, and more than a dozen others can improve business operations.
The reporting tools allow the users to assess the efficacy of their workflows. Then they can figure out ways to contribute to the enhancement of business operations.
A separate program, Nintex Gateway, is available for users to install. This tool connects Nintex Workflow Cloud with on-premises data stores like Microsoft SQL servers.
Nintex Promapp
Nintex Promapp is process mapping software that can aid firms in creating comprehensive business procedures. It’s like having a project management tool, a task management tool, and a document management tool all in one.
You can designate owners and experts for a process that you created. Furthermore, you may also act as the company’s in-house trainer. Hence, you can upload files and make new assignments within each business process to assist you in attaining your goal.
In addition, Promapp can record occurrences and track potential dangers associated with each procedure. For instance, an incident that could arise is a budget management problem. The same holds for hazards, such as budgetary overruns or workplace dangers.
To top it off, single sign-on (SSO) and training modules are also available for users to better grasp the service.
Workflow automation is available within the Promapp app when Workflow Cloud is bundled with the Nintex process platform. Add a link to a Workflow Cloud process within Promapp’s “automation” section.
What Can you do with Nintex?
Automate Enterprise Forms
Users of Nintex Forms can design interactive online forms and collect real-time data from virtually any location. Furthermore, the system’s intuitive designer canvas, drag-and-drop tools, and sophisticated business logic enable easy form customization for every business need.
For instance, design a form with multiple tabs so that you can collect and arrange a lot of data in one place. As a result of the conditional formatting and validation in Nintex Forms, users will only see the fields they need to complete. This eliminates the possibility to submit incorrect data.
Users of Nintex can create and access forms regardless of the program that created them. This includes the Nintex Workflow Cloud, SharePoint, and Office 365.
What’s more, some of the additional features that users can incorporate are barcode scanners, multiple-choice answers, geo-location tags, pictures, and attachments.
Automating a Workflow
With Nintex Workflow Automation, companies can speed up the time it takes from idea to implementation to days rather than months or years. In fact, the platform provides a drag-and-drop designer canvas for businesses to launch their automated process.
Companies can plan, map out, and refine their processes until they produce the desired outcome for the business. In addition, you can create, sign and store documents using Nintex.
Organizations can benefit from implementing automated and agile workflow solutions by reducing the likelihood of late or troublesome project deliveries and the associated costs.
eSignatures
With Nintex Sign and Adobe Sign, customers can easily integrate eSignature tasks into their existing automated workflows. For instance, you can send out for signature contracts and other documents vital to a company’s operations without any user intervention.
The eSignature functionality streamlines the signing process for internal and external stakeholders by facilitating the secure and speedy electronic signing of documents. Most importantly, this reduces reliance on manual labor and paper-based processes and allows businesses to make decisions more quickly.
As a result, with Nintex Sign, you can be assured that your document’s electronic signature will fully comply with applicable laws and standards. Moreover, users may rest assured that the enterprise-level automation software meets the highest international security standards.
What Makes Nintex Stand Out?
Workflow automation is one of the most important and straightforward forms of process automation and intelligence. Nintex’s automation solutions and installation services are well-known worldwide for their ease of use and efficiency.
Nevertheless, Nintex has some other advantages.
A Simple Interface
Despite its reputation as the industry standard for workflow and other automation solution facilitation, Nintex is surprisingly straightforward for developers and end users thanks to its clear but compelling customer interface.
Nintex’s low total cost of ownership, high-quality service and support, and speedy deployment make it the clear choice.
Simple Deployment Process
Nintex includes many deployments and licensing solutions adaptable to different procedures, such as classic cloud, premise, and hybrid cloud.
Thanks to Nintex’s extensive licensing options, businesses can quickly adapt to the future by licensing SharePoint and Office 365.
No Code
Nintex is user-friendly; you won’t need to write any code or download any extra software to get started.
This platform follows industry best practices while yet being code-free. This way, even inexperienced users can benefit from Nintex’s robust workflow capabilities.
No Supplemental Equipment or Software
Nintex Platform users can access SharePoint without downloading and installing third-party add-ons like Kerberos or Silverlight. Installing Nintex is a breeze, taking only a few minutes, and it doesn’t require any additional software.
Faster Design and Development Time
You can publish a workflow in Nintex as soon as you completed it. Nintex automatically incorporates newly developed workflows into subsequent iterations without manual compilation, packaging, and deployment.
User Integration and Expansion with Nintex Live
Improve your user experience using Nintex’s mobile and live form features. Nintex Live is an application whose goal is to improve the efficiency of business processes. Nintex Live gives users a wide range of alternatives in their workflows and increases its functionality, including the ability to update their social media channels, use platforms like Dropbox, and investigate geo-location services.
Complete and Total Personalization
With Nintex, you won’t have to worry about sitting through the entire automation again if it fails. Instead, the specific spots where the automation failed will be highlighted and fixed automatically.
Nintex Pricing
Nintex is quite expensive at first glance when you compare it with other automation tools. However, if you have a big company it could pay off to invest in it as all the plans support an unlimited number of users. The first plan of Nintex starts at $25.000 per year and if you feel like what they offer is not enough you can get a quote from their sales team.
Nintex Pros and Cons
Pros
- Nintex Workflow automates workflows and procedures, converting manual, paper-based approaches into digital ones. Hosting the platform online also helps with ease of use and consistency of access.
- Nintex’s Workflow Cloud Designer is the way to go when creating complex workflows because it offers a browser-based, drag-and-drop environment. Also, Connectors can be dropped into a process with a mouse click.
- Encryption, authentication, and data transfer between a growing suite of cloud-based SaaS applications like Google Drive, Dropbox, Box, and Adobe Sign are all taken care of by the system.
- The platform’s ability to facilitate communication and coordination amongst various business stakeholders has significantly enhanced operational efficiency. Workflows can be easily incorporated with email, content management systems, IM clients, and social media.
- Integrate with in-house systems like SharePoint.
- Integrating SmartSheets with Fusion (Salesforce platform)
- Allow you to monitor and follow each workflow stage.
- Workflows can be made by anyone using a simple drag-and-drop interface.
Cons
- Nintex processes are challenging to troubleshoot.
- The system provides no specific error logs.
- The platform lacks a pre-publication workflow testing mechanism.
Conclusion
Nintex Workflow Cloud manages to cover most of the workflow needs of a company. You won’t have to do things manually and waste the time and energy of your team. Also, its ease of use makes it easy to set it up and get started. The investment may pay for itself in terms of time and also money, things that all companies want to have more of.
If you think Nintex is the right tool for you give it a go.
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