Time management tools became more important as technological advancements have made organizing your job and personal life much more straightforward. With the right software, you can keep in continuous contact with your team, maintain concentration on your tasks, and perform more in less time.
Many time management tools may help you use resources and complete activities more effectively. However, with so many various alternatives available, it might be challenging to pick one.
While choosing the best time management tool might be challenging, it is not impossible. All you need to do is assess your demands and the kind of assistance you desire. Here are a few top-notch tools to consider whether you’re in charge of a team or wish to organize your calendar.
The Benefits Of Time Management
Successful business results from effective time management. However, there are undoubtedly significant benefits to excellent time management:
Allows you to devote more time to other duties.
- Assists you in prioritizing what is important
- When you keep track of your time, you become more efficient.
- Eliminates distractions
- Boosts productivity
Time management tools might be helpful if you want to see your company expand or if you want to flourish personally.
What To Look For In Time Management Tools?
A few aspects to consider when searching for a tool will help make your time more valuable:
- Ability to create to-do lists
- The ability to set aside specific time blocks
- A method for keeping track of urgent tasks
- A method for keeping track of billable hours
- A time management app as well as a desktop version
Having all of these capabilities and extra functions may transform a time management tool into something much more.
10 Best Time Management Tools
1. Microsoft Outlook
Communication and scheduling are critical roadblocks for many teams when it comes to being effective. After all, everyone must be on the same page for the project to be completed successfully. Furthermore, it is critical to ensure that everyone understands what needs to be done and when it is due so that everything is completed on time.
You could be amazed at what you can do by using specific tools in novel ways. For example, understanding how to work smarter using Microsoft Outlook may help you enhance the way you communicate and plan with your team.
This tool helps you save all your emails, contacts, and calendars in one location, making sharing information and communicating ideas easier. Furthermore, Outlook makes it simple to arrange future team meetings and communicate your availability, which may save you significant time and work.
2. Agiled
Agiled, a partner of Appsumo, is an excellent project management and time-tracking solution. Agiled’s user interface and user experience (UI/UX) are intuitive and easy to pick up. Projects, tasks, and timesheets may all be quickly and easily created using Agiled.
Agiled is an all-in-one company management software so that you can make timesheet invoices directly inside it. Aside from time management and project management. Agiled has several useful tools for freelancers, such as proposals, contracts, e-signatures, forms, invoicing, estimations, and CRM.
Agiled integrates easily with other applications since it has various native connectors and Zapier, Integromat, and Pabbly Connect connectivity. Agiled also provides a public API and bespoke webhooks, so the possibilities are limitless.
3. Toggl
Toggl is a dynamic time management tool that combines project management, client and team management, numerous workspaces, and reporting features. To start monitoring an action, touch the Timer, name the task, and hit the Play button. Tags may also be added for easier categorization.
Toggl integrates with various programs, including Basecamp, Asana, and GitHub. With Web and mobile app access, you can monitor your time and view your things from anywhere.
You may join up for Toggl and start enjoying its numerous features for free. Paid subscriptions give more features such as scheduled reports, time audits, and the ability to add team members.
4. Timely
Timely has several excellent features that simplify time tracking and work on all your devices.
Memory Tracker is one of Timely’s most remarkable features, and it monitors all of your actions. You may still use the Timer to determine billable hours even if you forget to start it before beginning work for a client.
Timely create reports you can share with customers and discover possibilities to boost productivity.
You may also configure it to display the estimated time required to accomplish the task/project. Excellent for task planning and making changes to keep on track!
5. RescueTime
RescueTime is a fantastic alternative to measure time via a desktop app. You can get it for several operating systems, including Android, Mac OS X, and Linux. Once installed, choose your most productive and distracting activities and the days and hours you want to monitor. The application will subsequently begin recording your time automatically.
Automatic time-tracking removes the hassle of manually starting the clock before a task. RescueTime allows you to establish objectives and examine a daily time record in a pop-up window. Reports for productivity, purposes, and program use are also available.
RescueTime Lite is a free plan with limited capabilities. In contrast, RescueTime Premium is a subscription service with more features, including daily goal alarms, complete report history, and website blocking to minimize distractions.
6. Marinara
When it comes to time management, there is nothing simpler than Marinara. It’s entirely focused on time management utilizing the Pomodoro Technique.
Are you confused about what it is?
It’s a time management strategy in which you work for 20-25 minutes in entirely concentrated periods (the equivalent of one Pomodoro) and then alternates between short (5-minute) and longer (10-minute) break cycles.
Francesco Cirillo devised the Pomodoro Technique, which he called after a tomato-shaped timer he used to monitor his work as a university student.
Marinara, more than any other tool, exemplifies simplicity. You start the Timer in Chrome’s toolbar after setting the length of your attention and break periods. The original Pomodoro technique uses a timer with 25-minute periods of concentration and 5-minute breaks.
7. Focus Keeper
Effective time management is often about keeping focused or having the discipline to devote to your tasks. Focus Keeper is an app worth using if you need extra drive or want to prevent feeling overwhelmed.
Focus Keeper, based on the Pomodoro technique, pushes you to work uninterrupted for set blocks of time while enjoying shorter breaks throughout the day. You may choose how long you want to work and how long each break should be using its user-friendly interface. It not only alerts you to the need to stay focused on the task at hand but also aids in warding off exhaustion.
8. MyLifeOrganized (MLO)
The best thing about time management software is that they don’t have to be used just for work-related chores. They’re also great for helping you keep organized in your personal life when utilized correctly.
So, whether you’re a busy mom or a working student, the MLO app is a terrific method to effortlessly and successfully manage your daily to-do lists. This unique program uses your data (such as deadlines and priority levels) to determine which jobs need your urgent attention. With this data, MLO can create lists of tasks that prioritize the essential items, making it easier to plan your day.
9. Ora
Ora provides Kanban-style project management as well as a variety of other project management and time-tracking methodologies. Ora’s user interface is quite similar to Trello’s, and its interface is best described as simple, intuitive, and clean.
Ora provides task cards, a to-do list-style plan, and a timeline view showing project deadlines’ status. Additionally, it is compatible with other project management strategies, such as Scrum and Sprints.
In addition to project management tools, Ora provides reports and team discussions. Whether you’re a small startup team or an agency that values design and UX, we’d recommend giving Ora a go to see if it’s perfect for you.
10. HourStack
HourStack is calendar-based time management and scheduling application. HourStack works with your current task list to lay out your chores in blocks with time monitoring. It is offered as a web-based service, as well as on iOS and Android.
HourStack’s interface is straightforward and tidy, yet it seems old-fashioned compared to the gorgeous SaaS UIs these days. We particularly appreciate the notion that you can monitor time in a calendar format.
These functionalities indicate that you may monitor time, plan, and report on your projects individually or as a team. HourStack also has various built-in connectors for integrating your tech stack.
HourStack is available to try for free using its free trial. The base plan begins at $7 per month. Professional options start at $15 per month per user, with bespoke pricing available for teams of 200 or more.
Final Thoughts
Managing time is one of the essential aspects of running a business. It is also an integral component of being productive in any capacity. Consider utilizing time management tools if you need to enhance your time management abilities!
